HR admin

This position involves working with legal entities in Russia and the United Arab Emirates.

Key objectives and metrics of the position:

- Timely and accurate preparation of documents without errors.

- Automation and support of HR process efficiency to reduce direct inquiries to HR Admin by 30%.

- Timely resolution of employee inquiries and complaints, resulting in employee satisfaction of 85-90%.
- Timely provision of employee visas; our goal is to process visas within 21 business days.

Your key responsibility will include:

- Process and administer employment and service agreements (260+ employees, several legal entities).

- Maintain physical and digital employee files, including documents related to benefits and attendance records.

- Coordinate personnel processes between Employee - Hiring Manager - Accounting.
- Process and administer visas, medical insurance, and official HR correspondence.

- Manage the organization’s employee databases (Odoo and 1C) and prepare relevant reports.
-Submit reports to government authorities.

- Serve as the primary point of contact for associates, addressing inquiries, concerns, and resolving issues.

- Development and improvement of HR policies and processes in accordance with the needs of the business, employees, and the requirements of UAE and RF laws in collaboration with the manager.

- Assist with employee relations, conflict resolution, and investigations.

- Build strong relationships with key stakeholders.

- Undertake special projects and tasks as assigned.

How to know if you’re a good fit

Level and Experience

- Level — Senior, at least 5 years of experience in HR administration.

- You have a C1 level of English and Russian, with the ability to speak and write fluently.

- You have experience working in a team responsible for compliance with RF and UAE labor legislation.

- Experience in the HSE field is a plus.

Hard Skills

- You are skilled at establishing processes that meet the needs of the business, employees, and legal requirements for labor law compliance.

- You possess resource planning skills (at operational/tactical levels).

- You are capable of selecting contractors—developing selection criteria, researching options, organizing tenders, and ensuring the best quality/price/timeline ratio (e.g., insurance).

- You can act as a client for the IT team. You understand their capabilities, what information to provide as input, and how to implement their tools into operations.

Soft Skills

- You are highly autonomous and can work within agreed KPIs and action plans while delivering results.

- You have excellent communication skills—you summarize key points effectively, speak in a structured manner, present well, and feel comfortable in challenging negotiations. You will need to communicate with employees, government agencies, resolve disputes, and convey the company’s wishes and position.

- You have well-developed leadership skills—you achieve results by leveraging team resources, consider the interests of all parties, willingly take on additional responsibilities, and are proactive in offering help when needed.

- You are ready to work in a strong, results-oriented team—you enjoy collaborating with colleagues to solve complex problems and are not prone to disputes for the sake of it. Working in a strong and cohesive team is a key motivator for you.

- You can work effectively with people in various roles—from terminal operators to product managers. You know how to structure workflows to ensure effective collaboration.

По заказу "МХ Менеджмент"